Gmail-native, not bolt-on
Read, triage, draft, and label sync in one loop. Your inbox drives tasks and calendar—not the other way around.
Stop Fighting Your Calendar.
Find Your Flow.
The only AI scheduler that reads your inbox, understands context,
and schedules everything automatically. Email → Calendar → Done.
Free 14-day trial
No credit card needed
Join 10,000+ users
⭐⭐⭐⭐⭐ 4.8/5 from 500+ productivity enthusiasts
Your Calendar Shouldn't Control You
0% of workers feel overwhelmed by task management and scheduling conflicts
Chaotic calendar with overlapping events
Chaotic
Mon, Dec 119 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
Mon
Tue
Wed
Morning Workout
09:00 – 09:45
Project Check-in
09:45 – 10:20
Client Call
10:00 – 11:00
Lunch Break
12:00 – 13:00
1:1 Prep
09:45 – 10:30
Lecture: Data Structures
10:30 – 11:30
Study: Algorithms
13:30 – 14:30
Inbox Tidy Up
14:00 – 15:00
Plan Tomorrow
15:00 – 15:45
Design Sync
10:30 – 11:30
Inbox Triage
11:00 – 12:00
Group Project
13:00 – 14:00
Evening Class
14:00 – 15:30
Conflicts detected
13 events over 3 days3
Conflicts
2h
Focus Time
45%
Efficiency
What Makes TimeFlow Different
While other schedulers just track your time, TimeFlow actively manages it by connecting your inbox, calendar, and habits.
🤖
AI That Reads Your Emails
Automatically extracts tasks from your inbox and suggests perfect time slots. No manual entry required.
📧
Email → Calendar in Seconds
From "Can we meet next week?" to a scheduled event instantly. TimeFlow handles the back-and-forth.
🔁
Identity-Based Habit Tracking
Link daily habits to who you're becoming. Research-backed approach for lasting change.
How TimeFlow Works
Three simple steps to transform your productivity
1
Tell Us What You Need To Do
Create tasks with priorities, deadlines, and durations. Or just tell our AI assistant what you need to accomplish.
2
Flow Finds Perfect Time Slots
Flow analyzes your calendar, priorities, and habits to find the optimal time for each task—same assistant you use in the app.
3
Your Schedule Syncs Everywhere
Tasks automatically appear in Google Calendar, synced across all your devices in real-time.
Your AI Assistant That Actually Reads Emails
Unlike simple habit trackers, TimeFlow connects to your inbox and turns emails into scheduled actions automatically.
- Auto-extracts tasks and meetings from Gmail
- Suggests optimal scheduling based on your energy patterns
- Handles meeting coordination with natural language
- Learns your preferences and adapts over time
Schedule my tasks for tomorrow morning
I found 3 open slots tomorrow morning. Your highest priority is "Prepare presentation" (1h). I can schedule it at 9am, after your team standup. Does that work?
Smart Email Categorization
Turn your inbox into actionable time blocks.
- 10 smart categories (Personal, Work, Promotion, etc.)
- Auto-tagging with AI
- Priority sorting by importance
- Time blocking suggestions
💼Work
Team meeting at 3pm tomorrow
inbox@example.com
🛍️Shopping
Your order has been shipped
inbox@example.com
💰Finance
Your invoice is ready
inbox@example.com
👥Personal
Family dinner this Sunday?
inbox@example.com
Habit-Aware Scheduling
Schedule work around your life, not the other way around.
- Recurring habits get priority placement
- Flexible time windows (e.g., "morning workout")
- Smart suggestions based on history
- Automatic rescheduling when conflicts arise
Habit-Aware Schedule
Add habits, then see them placed on your calendar—without conflicts.
Step 1
Add your habits
Morning Meditation
07:00 – 07:20
flexible windowrecurring
Morning Workout
08:00 – 08:45
flexible windowrecurring
Deep Reading
09:30 – 10:00
flexible windowrecurring
Meal Prep
12:30 – 13:00
flexible windowrecurring
Specify windows like “morning workout” or “evening walk.” We keep your streaks intact when meetings pop up.
Step 2 · Smart schedule (2 days)Habits + events · no conflicts
6 AM
8 AM
10 AM
12 PM
2 PM
4 PM
6 PM
8 PM
Mon
Tue
Class: Data Structures
Work Block
Morning Meditation
Morning Workout
Study Group
Evening Class
Deep Reading
Meal Prep
8 total items shown across events and habits. Calendar spacing expanded so everything stays legible.
Why TimeFlow
Built for email-heavy work—not a generic habit app
Unlike single-purpose trackers, TimeFlow connects inbox, calendar, tasks, and habits with a consistent AI experience (Flow) and identity-based motivation.
Multi-calendar scheduling
Place tasks and habits on real calendar time across the accounts you connect, with conflict-aware suggestions.
Flow AI (mascot-led) assistant
Chat with Flow for scheduling, email actions, and habits—same brand character as in-app, not a generic robot icon.
Identity-linked habits & tasks
Tie work to who you are becoming—progress on Today, habits, and celebrations stay coherent.
Smart categories + optional Gmail labels
Auto-triage with transparency and correction loops so automation stays trustworthy.
Identity, inbox, and calendar—finally in one flow
Teams use TimeFlow to connect who they're becoming with what they do each day.
"I linked my habits to a “Writer” identity—seeing progress on Today next to my inbox keeps me honest."
Sarah M.
Product Manager
"Flow is the first “AI” in a productivity app that feels like one product—email → tasks → calendar without tab hell."
James K.
Entrepreneur
"Email categories + actionable queue means I actually clear the inbox instead of just staring at it."
Maya R.
Designer
"Scheduling my runs like real calendar blocks—and tying them to identity—finally made habits stick."
Alex T.
Developer
⭐⭐⭐⭐⭐4.8/5
from 500+ reviews
Beta is Free. Pricing is Coming Soon.
We’re shipping subscriptions in Sprint 19. For now, join the beta and help shape the plans.
Most Popular
Subscriptions
Coming soon(Sprint 19)
- Higher AI limits
- Power features
- Simple tiers
Ready to Take Control of Your Calendar?
No credit card required
Free plan available after trial
Cancel anytime